Vacancy Title
Property Administrator
Business Unit, Department & Location
Corporate Solutions
Birmingham / Edinburgh / Leeds

Overall Purpose of Job


Supporting Occupational portfolio management team.


Main Duties, Responsibilities & Accountabilities


  • Extracting relevant information from simple documentation & populating data base amendment forms, responding to client information requests
  • Dealing (with guidance) with straightforward landlord and tenant property queries
  • Dealing with maintenance queries; instructing Client Helpdesks and liaising with relevant parties.
  • Liaising where necessary with the property accounts team on invoice approval
  • Building good day to day relationships with clients
  • Reviewing and compiling  schedules excel spreadsheet information, liaising with the wider team on updates required and work tracking updates
  • Arranging inspections and occasional other administration tasks


The above list summarises main responsibilities to be carried out in the role but is not exhaustive. You may be asked to carry out additional activities.


Desired Knowledge, Skills and Experience


  • Prior property administration experience an advantage but not essential
  • Good working knowledge of Microsoft Office systems (Word, Excel to Intermediate level minimum)
  • Ability to produce spreadsheets, including use of formulae & Look ups
  • Good communication skills
  • Good attention to detail and professional approach to delivering accurate outputs, time management, working at times under pressure and to deadlines
  • Able to work well as part of a team and with other teams
  • Based in a single location, with occasional travel to other offices or ad hoc inspections


GVA are an equal opportunities employer.


Click here to download the Job Description.