Vacancy Title
Assistant Facilities Manager
Business Unit, Department & Location
GVA Acuity
Overall Purpose of Job

To support the day to day Facilities Management requirements of the clients and assist the Associate in ensuring that client service delivery expectations are met at all times.

Main Duties, Responsibilities & Accountabilities

Undertaking Health and Safety compliance inspections and to promote a safe and healthy working environment, ensuring that contractors provide the relevant information and operate the relevant safe systems of work.     
Undertaking (selective) supplier quality audits at a frequency determined by the Line Manager. ·      
Providing a site contact for contractors as required. ·      
Undertaking site inspections at a frequency determined by the Line Manager. ·      
Liaise with GVA Acuity Support Desk in the management and execution of daily tasks associated with fault reporting, job progress updates, job completion, etc. ·      
Liaise with the GVA Acuity Support Desk to provide updates and feedback on weekly maintenance reports for your client sites.  ·      
Identify and recommend any improved methods of working practices, which may enhance quality and reduce costs. ·      
Ensure compliance with GVA Acuity’s financial controls at all times, adhering to relevant expenditure authorisation levels. ·      
Promote good relationships with client contacts and site personnel and to project a professional image of GVA Acuity. ·      
Assist where required in the production of performance and operating results to clients. Work proactively to ensure that the requisite standards for all contracts procured in the management and delivery of building services are delivered to an appropriate standard that meets client expectations. ·      
Monitor monthly repairs and maintenance budget expenditure for your client sites. ·       Ensure value for money is delivered on all quoted works. ·      
Assist in the development of maintenance strategy and best practice initiatives. ·       Provide the interface between the client and internal & external service providers.   ·       To ensure availability on an ad-hoc basis to attend meetings at the discretion of the Line Manager. ·      
Carry out any other duties as requested.

Desired Knowledge, Skills & Experience
Proven skills in the leadership, development and motivation of multi-functional teams. Demonstrates a collaborative approach in the management of the client, subordinates and third parties. ·      
The ability to put team and Client objectives before personal objectives and other considerations.       
Ability to build relationships, internally and externally. ·      
Highly customer and client focused. ·      
Adopts a sense of urgency and professionalism within the Client environment      
Open to new ideas and is not averse to change. ·      
Displays initiative in the delivery of objectives and targets.   Supplier Management ·       Proven skills in the management of a diverse supply chain. ·       Has the ability to develop strong relationships with service providers and seeks a concept of continuous improvement. ·      
The ability to develop SLAs and other performance measurement criteria to demonstrate the effectiveness of the supply chain. ·      
Understands the requirements of the Client and is able to translate these into clear, concise service specifications and procurement documentation.

For downloadable job specification click here

We are an equal opportunities employer