Vacancy Title
Accounts Payable Clerk - 13 month FTC
Business Unit, Department & Location
Property Management
Property Management Accounts
Birmingham
Details
Overall Purpose of Job

This role is to work within the Accounts Payable team dealing with supplier queries and processing high volume supplier invoices and purchase orders. The role is one that demands a team player with good customer service focus to deal with the pressure points and delivery of a detailed weekly, monthly and quarterly timetable.

Main Duties, Responsibilities & Accountabilities

Process supplier purchase Invoices and managing related queries.   ·       
Matching and batching the supplier invoices to Orders once approved   ·       
Navigate the EPO system for an authorised PO to match or chase PO numbers from Onsite team,  contact supplier to advise and request all future invoices have an order number quoted   ·       
Scan invoice into APB system   ·       
Taking calls and responding to emails to all supplier queries within 48 hours   ·       
Taking calls and responding to emails from the staff within GVA Ltd within 48 hours   ·        Reconcile, review and report on the Supplier statements. Request copy invoices from the supplier or scan to the Building Manager/Surveyor for the current status if we have the invoice as unauthorised.   ·       
Supporting the Risk register process of all supplier correspondence   ·       
Clearly follow the QA processes in place for this work.   ·       
Complete filing and preparation of all paperwork into the filing system.  

Desired Knowledge, Skills & Experience

Process supplier purchase Invoices and managing related queries.   ·       
Matching and batching the supplier invoices to Orders once approved   ·       
Navigate the EPO system for an authorised PO to match or chase PO numbers from Onsite team,  contact supplier to advise and request all future invoices have an order number quoted   ·       
Scan invoice into APB system   ·       
Taking calls and responding to emails to all supplier queries within 48 hours   ·       
Taking calls and responding to emails from the staff within GVA Ltd within 48 hours   ·        Reconcile, review and report on the Supplier statements. Request copy invoices from the supplier or scan to the Building Manager/Surveyor for the current status if we have the invoice as unauthorised.   ·       
Supporting the Risk register process of all supplier correspondence   ·       
Clearly follow the QA processes in place for this work.   ·       
Complete filing and preparation of all paperwork into the filing system.  


For downloadable job specification click here

GVA is an equal opportunities employer