Vacancy Title
Deputy Finance Manager
Business Unit, Department & Location
Property Management
Property Management Accounts
Overall Purpose of Job

This position reports into the Finance Manager for the newly created Corporate Occupier Accounting Team, with direct line management responsibility for the Corporate Accountants, and Financial Reporting within the section. Two separate teams are merging into one, with the newly enlarged section requiring this new position to support the Finance Manager.   The purpose of the job is to compliantly deliver all day to day activities required to produce and provide monthly financial reporting and management information to various clients as timetabled.   The role will support the Finance Manager in ensuring the team are reviewing, implementing and following RICS Regulations and best practice in all operations whilst also contributing to the PMA and PMC business goals and departmental activities.   The role will also include line manager duties including day to day management, staff supervision, performance management, training and development.  

Main Duties, Responsibilities & Accountabilities

As a Deputy, you would be expected to become the second in command for the newly created Corporate Occupier Accounting Team. 
Work closely with the Finance Manager on a day to day basis to ensure the section runs smoothly and efficiently.
Help to plan and guide the work for the team through several system changes in the short term, and help to re-structure the section accordingly in the longer term.
Help to create a newly formed strong team, inspiring to perform well, increasing the overall performance to be able to meet any goals or objectives that the section may face in the future.
To assist and when required lead the team to ensure delivery of all reporting and services to clients to agreed deadlines.
To ensure that all reporting to clients are accurate, timely and robust.
To consistently review and provide first level approval for all client reporting within the section. 
Review monthly and quarterly month end reporting, supporting schedules and information and assisting with preparation where necessary.
Cash management; provide first level approval for cash forecasts, funding requests, remittance and return of cash to client.
Develop a full understanding of the QA, RICS and client procedures and processes adopted in the QA – training will be provided.
To support the Finance Manager in delivering the PMA monthly targets, ensuring all internal and external KPI measurements and delivery deadlines are met, conforming to the GVA RICS standard.
Ensure all processes and procedures within the team are documented and updated regularly.
Provide advice to all members of the team regarding best practice.
Continual review of processes and systems and implement procedures and controls to improve efficiency and accuracy, ensuring QA is being adhered to.
To attend finance meetings with clients as and when required to discuss client strategies. Liaising closely with other colleagues such as Surveyors and Directors in other departments and offices to achieve set goals.
Deliver and delegate additional ad hoc work and reporting as and when required by the Client & GVA surveyors.
Liaising with various internal departments to interpret activities that may impact the financial statements and ensure captured in financial reporting.
Complete One to One Monthly Meetings with members of the team reviewing their performance, productivity, objectives and personal development plans. 
Assist with Annual Appraisals for all members of the team. 
Identify development areas, and provide additional improvement plans and support to develop individual team members if required.     
Support team members that are continuing to study towards an Accountancy qualification. 
Assist in their support not only for their current roles, but also for their future. 

The above list summaries main responsibilities to be carried out in the role, but are not exhaustive.  No job description can fully cover every issue which may arise within the post and the post holder is expected to carry out additional duties from time to time that are broadly consistent with those in this job

Desired Knowledge, Skills & Experience

The selected candidate will have the following;
Ideally qualified ACA/ACCA/CIMA with experience working in a busy fast paced finance function
Experience of working to tight deadlines
Strong analytical skills and problem solving abilities
Attention to detail skills to review and approve client reporting and reconciliations
Ability to manage and prioritize accordingly, and deal with high volumes of work Accountability for all client and team work within their responsibility
Good work ethic with an energetic approach Strong communication skills
Good Microsoft Office/Excel skills Ability to delegate duties
Ability to work as part of a team and contribute in a positive manner to the overall performance of the team
Flexibility and commitment to completing the task in hand
Enthusiasm to learn
Autonomy and ability to work with minimal supervision
Confidence to deal with all levels of seniority

For downloadable job specification click here

GVA is an equal opportunities employer