Vacancy Title
Senior Secretary
Business Unit, Department & Location
Building
Bristol
Details

Overall Purpose of Job

 

The successful candidate will work in the Building Team as Senior Secretary to a team of 8 Surveyors. He/she will be an experienced, willing and confident professional, with a mature, responsible and helpful attitude.

 

Main Duties, Responsibilities & Accountabilities

 

The successful candidate will be able to work unsupervised and use their own initiative whilst being able to prioritise workload and work under pressure.

 

  • Providing confidential secretarial support;
  • Diary management, including meeting arrangements and conference calls;
  • Anticipate and provide necessary paperwork for meetings including compiling; documents and presentations;
  • Maintain filing system;
  • Audio and copy typing of correspondence, reports and emails;
  • Dealing with client telephone queries;
  • Travel arrangements for team members;
  • Formatting and binding of documents;
  • Filing of all hard copy correspondence and documentation;
  • Manage incoming correspondence via, email, post, and photocopying;
  • Processing outgoing post;
  • Opening new jobs using CRM software;
  • Maintaining fee schedules;
  • Attendance at monthly team meetings;
  • Production of invoices, covering letters and liaison with Finance department as appropriate;
  • Provide an important point of contact and build good relationships at all levels.

 

Desired Knowledge, Skills and Experience

 

  • Microsoft Word and Outlook (essential)
  • Excel and PowerPoint (desirable/essential)
  • Excellent organisational skills
  • Exceptional communication skills, both written and verbal
  • Accurate audio and copy typing
  • Outstanding attention to detail
  • Ability to use initiative
  • Adaptability and flexibility
  • Diplomacy
  • Ability to maintain confidentiality and deal with sensitive information
  • Team player
  • Ability to work under pressure

GVA are an equal opportunities employer.

 

Click here to download the Job Description.

 

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